2005 IARDSM Renewal Program Bulletin
www.iard.com/bulletin_2005renewal.asp
Last updated on: 10/22/04
This issue of the Bulletin is devoted to the 2005 IARD Renewal Program. It should provide you with the information you need to successfully renew your firm and IA representatives for 2005 by answering the following questions:
- What is the IARD Renewal Program?
- Will my IA firm and IA representatives (RAs) renew electronically through the IARD Renewal Program?
- What is a Transition Filing and why should my firm care if the Transition Filing functionality is shutdown between October 31, 2004, and January 2, 2005?
- What is a post-dated form filing and why are these filings accepted during the Renewal Program season?
- How do I renew my IA firm and IA representatives electronically through IARD?
- Update about accessing IARD/Web CRD and your firm's Renewal Statements
- Retrieve your firm's online Preliminary Renewal Statement in IARD on or after November 8, 2004
- Retrieve your firm's online Final Renewal Statement in IARD on or after January 3, 2005
- What is a Firm Renewal Report and what is it used for?
- What will happen if my firm fails to renew?
- What will be the IARD and Web CRD® System availability during the Renewal Processing Shutdown Period (from December 19, 2004 thru January 2, 2005)?
- Are there additional resources available that provide Renewal information?
- 2005 IARD Renewal Program Checklist
- 2005 IARD Renewal Program Advance Calendar - this calendar provides key dates and deadlines related to the Renewal Program
- IA Firm State Registration/Notice Filing Fee Schedule - lists all of the IA firm registration/renewal fees assessed by jurisdictions
- IA Representative State Registration Filing Fee Schedule - lists all of the IA representative registration/renewal fees assessed by jurisdictions
- IARD System Availability During November & December 2004
- Renewal Program Frequently Asked Questions
- North American Securities Administrators Association (NASAA) Web Site
I. What is the IARD Renewal Program?
In order for an investment adviser firm to maintain active registrations and/or Notice Filing statuses with jurisdictions/states and for investment adviser representatives to maintain active registration statuses, firms must pay applicable Renewal Fees annually. The IARD Renewal Program facilitates this renewal of registrations/Notice Filings with the jurisdictions that participate in IARD. As the operator of IARD, NASD collects the Renewal Fees of electronic IA filers and then disburses those fees to the appropriate jurisdictions. Additionally, the Renewal Program includes the collection of annual System Processing Fees for all IA representatives and state-registered IA firms.
(Important Note to SEC-Registered IA Firms: The IARD Renewal Program facilitates the annual renewal of IA firms and their IA representatives' registrations/Notice Filings with jurisdictions/states. The program is not relevant to, and does not involve fees associated with your firm's SEC registration.)
II. Will my IA firm and IA representatives (RAs) renew electronically through the IARD Renewal Program?
IA firms and IA representatives that meet one of the following conditions should be able to renew electronically via the IARD Renewal Program:
- "Approved" status as of November 5, 2004: IA firms and IA representatives with active "Approved" registration statuses in Web CRD/IARD by 11:00 p.m., Eastern Time (ET), November 5, 2004, will renew electronically and have a Preliminary Renewal Statement available on IARD beginning November 5, 2004.
- "Pending Approval" status as of November 5, 2004, and becomes "Approved" by December 18, 2004:
- If an IA firm has an "Approved" registration status in IARD but its IA representatives are "Pending Approval" in Web CRD as of 11 p.m., ET, November 5, 2004, the firm will have a Preliminary Renewal Statement with only the IA firm's Renewal Fees assessed. If the firm's IA representatives are approved prior to 6 p.m., ET, December 18, 2004, they will also renew electronically and the Renewal Fees for the IA representatives will be assessed on the firm's Final Renewal Statement, which will become available January 3, 2005.
- If an IA firm and its IA representatives are both "Pending Approval" in Web CRD/IARD as of 11 p.m., ET, November 5, 2004, and are approved prior to 6 p.m., ET, December 18, 2004, all will renew electronically even though a Preliminary Renewal Statement will not have been generated since the statement is based on registration statuses as of 11 p.m., ET, November 5, 2004. The Renewal Fees for the IA firm and its IA representatives will be assessed on the firm's Final Renewal Statement, which will become available January 3, 2005.
- "Transitioned" status as of October 30, 2004:
- If an IA firm and its IA representatives have "Transitioned" registration statuses in Web CRD/IARD by 6 p.m., ET, October 30, 2004, all will be included in the firm's online Preliminary Renewal Statement in IARD, which will be available beginning November 8, 2004.
- If a Transition Filing has been submitted by 6 p.m., ET, October 30, 2004, for your IA firm but not your IA representatives, then only your firm will renew electronically and an online Preliminary Renewal Statement will be available listing your firm's 2005 Renewal Fees. In this case, you should contact jurisdictions directly for the renewal payment and processing of your firm's IA representatives.
III. What is a Transition Filing and why should my firm care if the Transition Filing functionality is shutdown between October 31, 2004, and January 2, 2005?
Transition Filings are only submitted for IA firms and IA representatives that are currently registered with jurisdictions/states through paper filings and are changing to electronic filing. A Transition Filing is submitted to establish an electronic record in Web CRD/IARD of a firm or representative's existing approved registration statuses. IA firms or IA representatives registered through paper filings that have not submitted an electronic Transition Filing by 6 p.m., ET, October 30, 2004, will not be able to renew electronically through IARD and should contact jurisdictions directly for renewal payment and processing. The Transition Filing functionality will be unavailable between October 31, 2004, and January 2, 2005.
IV. What is a post-dated form filing and why are these filings accepted during the Renewal Program season?
A post-dated full or partial Form U5 or Form ADV-W is a filing that is submitted with a termination date of December 31, 2004, which enables an IA firm or its IA representatives to maintain some or all of their registrations until the end of the calendar year. Allowing post-dated termination filings is helpful during the Renewal period, since it facilitates a firm to avoid being assessed Renewal Fees for the firm and/or individual registrations that it plans on terminating at year-end.
V. How do I renew my IA firm and IA representatives electronically through IARD?
A. Update about accessing IARD/Web CRD and your firm's Renewal Statements
On August 30, 2004, several key online systems that NASD operates, including IARD, were migrated to a new secure entitlement platform, which has changed the entitlement and login process for users. If you have not logged into IARD or Web CRD since August 30, 2004, then the first time you attempt to login you will be presented with a new Entitlement Login screen and must complete an online self-migration process in order to access either of these systems and your firm's Renewal Statement. For detailed instructions on how to complete the migration process, print and reference the NASD Entitlement User Account Migration Job Aid. For more information about the NASD Entitlement Program see "How to Get Started on IARD."
B. Retrieve your firm's online Preliminary Renewal Statement in IARD
Preliminary Renewal Statements will be available online for retrieval and printing via IARD beginning November 8, 2004, for IA firms and their IA representatives with approved or transitioned registration statuses in Web CRD/IARD as of 11 p.m., ET, November 5, 2004. NASD must receive full payment of your firm's Preliminary Renewal Statement by Monday, December 6, 2004.
To retrieve your firm's Preliminary Renewal Statement:
- Logon to IARD at https://www.webiard.com/iad or Web CRD at https://www.webcrd.com
- You will be required to enter your User ID and Password.
(Please note: If you have not logged into IARD or Web CRD since August 30, 2004, then the first time you attempt to login you will be required to complete an online self-migration process in order to access either system. For detailed information on how to complete the self-migration process see the section titled "Update about accessing IARD/Web CRD and your firm's Renewal Statements")
- Accept the terms and conditions. (The system will then display the Site Map.)
- From the Site Map, click on the 'Renewal Statement' link under the 'Accounting' section.
- Print the statement. (A copy of the statement's first page should be included with any check payment.)
- NASD must receive full payment of your firm's Preliminary Renewal Statement by Monday, December 6, 2004. Sending only a partial payment may cause your firm and representatives to fail to renew.
- All payment methods may take up to two business days to process. Therefore, December 2, 2004, is the last day to send electronic payment via Web CRD/IARD E-Pay, overnight check payments, wire transfers, or transfer funds from your firm's Daily Account to its Renewal Account to ensure the funds post to your firm's Renewal Account by the December 6th deadline.
The statement will reflect the total amount due for the following approved or transitioned registration statuses in Web CRD/IARD as of November 6, 2004:
- The IA firm's approved or transitioned registrations and/or Notice Filings and the Renewal Fees due in order to maintain registrations/Notice Filings with those jurisdictions.
- The IA representatives of the firm and their approved or transitioned registrations and the Renewal Fees due in order to maintain registrations with those jurisdictions.
- IARD Firm Annual Fee (System Processing Fee):
- For state-registered IA firms with assets under management that are less than $25 million, this fee is $100 per firm.
(NOTE: For SEC-registered IA firms, the IARD Firm Annual Fee is due at the time the firm files its Annual Amendment Filing, which is 90 days after the firm's fiscal year-end.)
- IA Representative Annual Fee (System Processing Fee):
- For each IA representative (RA) registered with your firm this fee is $45 per individual.
Pay your firm's Preliminary Renewal Statement by the December 6, 2004 receipt deadline
Keep in mind that there is an increased volume of accounting transactions during the Renewal season, particularly to fund firm Renewal Accounts. Please be sure to allow sufficient time for deposited funds to be processed and reflected in your firm's Renewal Account by the December 6, 2004 deadline.
Acceptable Renewal Payment Methods:
Electronic Payment via Web CRD/IARD E-Pay:
Electronic payments (ACH payments) that are submitted by 8:30 p.m., ET, should be posted within two business days to the firm's Renewal Account with NASD.
Web CRD/IARD E-Pay, allows a firm to authorize electronic payment directly from its designated bank account to the firm's Renewal Account. NASD does not charge firms any fees for utilizing Web CRD/IARD E-Pay. Firms should verify with their banks whether ACH transaction fees are assessed by the bank for using Web CRD/IARD E-Pay. Enrollment is required to use the Web CRD/IARD E-Pay application. The Web CRD/IARD E-Pay hyperlink can be found in your firm's online Preliminary and Final Renewal Statements as well as this Site. A Web CRD/IARD E-Pay Navigation Guide that provides detailed instructions on how to enroll and use the Web CRD/IARD E-Pay payment method is also available on this Site.
Payment by Check:
- While NASD makes every attempt to process checks within one business day, processing of check payments may take up to two business days.
- Print and enclose a copy of the first page of your online Renewal Statement.
- Have your firm's CRD Number and the word "Renewals" written on the face of the check. This is important to ensure that your funds are properly credited to your Renewal Account.
Send Renewal Check Payments To:
- The addresses provided for Renewal check payments are DIFFERENT from the addresses for funding your firm's Daily Account.
- Make sure you copy the appropriate address exactly as it appears below. If you exclude any of the information, it may delay the receipt of your payment.
- Send ALL RENEWAL PAYMENT CHECKS directly to:
| US Mail |
Express/
Overnight Delivery |
NASD, CRD-IARD
P.O. Box 7777-W8705
Philadelphia, PA 19175-8705 (Note: This P.O. Box will not accept courier
or overnight deliveries.) |
NASD, CRD-IARD
W8705 c/o Mellon Bank, Rm 3490
701 Market Street
Philadelphia, PA 19106
Phone number: (240) 386-4848 |
Payment by Wire Transfers:
IA firms may wire funds into their IARD Renewal Account.
- Wire payments sent by 2:00 p.m., ET, should post the next business day. Wire payments sent after 2:00 p.m., ET, may take up to two business days to post to your Renewal Account.
- Instruct your IA firm's bank to contact: "Mellon Financial, Philadelphia, PA."
- Provide your bank with the following information to initiate a wire transfer:
- ABA Number: 031 000 037
- Beneficiary: NASD
- NASD Account Number: 8-234-353
- Reference Number: Your Firm's CRD Number and the word "Renewals"
- Remember to inform your bank that funds are to be credited to the NASD Bank Account and to use your firm's CRD Number and the word "Renewals" as a reference only.
- Please record the Confirmation Number of the wire transfer given to you by your bank. You will need this if you choose to call your bank later to confirm the wire transfer.
If you send your wire transfer by 2:00 p.m., ET, your IA firm may confirm receipt of the wire payment by NASD the next business day by checking your Renewal Account online or calling the IARD Call Center at (240) 386-4848. Please have the Confirmation Number of the wire transfer provided to you by your bank.
Payment by transfer of funds from the firm's Daily Account to its Renewal Account:
If the firm has funds available in its Daily (Registration) Account to cover the total amount due on either its Preliminary or Final Renewal Statement, the funds may be transferred to the firm's Renewal Account. Please allow at least two business days for the funds to process and post to the firm's Renewal Account. Firms should request this transfer by calling the IARD Call Center at (240) 386-4848.
C. Retrieve your firm's online Final Renewal Statement in IARD on or after January 3, 2005
Beginning January 3, 2005, online Final Renewal Statements for investment advisers will be available in IARD. These statements will reflect the final registration statuses of your IA firm and its IA representatives as of December 31, 2004. Any adjustments as a result of registration approvals or terminations subsequent to the Preliminary Renewal Statement will be made in this final reconciled statement. If your firm's statement shows an amount due then NASD must receive full payment of your firm's Final Renewal Statement by February 4, 2004.
To retrieve your firm's Final Renewal Statement:
- Logon to IARD at https://www.webiard.com/iad or Web CRD at https://www.webcrd.com
- You will be required to enter your User ID and Password.
(Please note: If you have not logged into IARD or Web CRD since August 30, 2004, then the first time you attempt to login you will be required to complete an online self-migration process in order to access either system. For detailed information on how to complete the self-migration process see the section titled "Update about accessing IARD/Web CRD and your firm's Renewal Statements.")
- Accept the terms and conditions. (The system will then display the Site Map.)
- From the Site Map, click on the 'Renewal Statement' link under the 'Accounting' section.
- The total adjusted amount on your firm's Final Renewal Statement will display either 'Paid In Full' or an 'Amount Due.'
- If your statement shows an 'Amount Due' (i.e., positive amount or debit balance), then your firm needs to pay the balance to NASD by February 4, 2004.
- Print the statement. (A copy of the statement's first page should be included with any check payment.)
- Acceptable Renewal Payment Methods listed previously for Preliminary Renewal Statement payment are also accepted for payment of your Final Renewal Statement
- If the 'Paid In Full' amount on your firm's Final Renewal Statement is less than the amount your firm paid for its Preliminary Renewal Statement then your overpayment has been systematically transferred to your firm's Daily Account. Any refunds should be requested from that account.
The statement will reflect the total adjusted amount for approved or terminated registration statuses in Web CRD/IARD as of December 31, 2004:
- The jurisdictions with which the firm is registered and the amount paid to jurisdictions to renew those registrations/Notice Filings.
- The number of IA representatives with approved registrations with jurisdictions and the amount paid to renew those registrations.
- The IARD Firm Annual Fee (System Processing Fee) that was assessed and paid to NASD.
- For state-registered firms with assets under management that are less than $25 million, this fee was $100 per firm.
(NOTE: For SEC-registered firms, the IARD Firm Annual Fee is due at the time the firm files its Annual Amendment Filing, which is 90 days after the firm's fiscal year-end.)
- The IA Representative Annual Fees (System Processing Fee is $45 per IA representative) that were assessed and paid to NASD.
- Renewal Fees owed by your IA firm for any firm or representative registrations that were approved after the Preliminary Renewal Statement was generated but prior to system shutdown on December 18, 2004.
Request a refund for any overpayment of Renewal Fees:
In conjunction with Renewal processing, all 2005 Renewal overpayments by firms made to NASD will systematically be transferred to the firms' Daily Accounts. Firms may leave the funds in their Daily Accounts to use for future registration fees or request refund checks from NASD from their Daily Accounts. To request a refund check, have an appropriate signatory sign the first page of the Final Renewal Statement and mail it to NASD by February 4, 2005.
Send Renewal Refund requests to:
NASD
Decoverly
User Support--CRD Accounting
9509 Key West Avenue
Rockville, MD 20850
(240) 386-4848
Report any discrepancies on your firm's Final Renewal Statement by February 4, 2005:
If your firm believes there are discrepancies on your Final Renewal Statement, report them in writing directly to NASD by February 4, 2005. Along with your letter describing the discrepancy, please include a copy of your Final Renewal Statement and any supporting documentation such as Forms U4, U5, ADV, ADV-W, or Amendment Filings.
Send Final Renewal Statement Discrepancy letters to:
NASD
Decoverly
User Support--Research
9509 Key West Avenue
Rockville, MD 20850
(240) 386-4848
VI. What is a Firm Renewal Report and what is it used for?
A Firm Renewal Report is sorted by regulator and lists all of your firm's IA representatives with approved registration statuses in Web CRD. Firms should use the report to verify the number of IA representatives and their approved registration statuses for which the firm is being assessed 2005 Renewal Fees.
- Preliminary Firm Renewal Reports:
On or after November 8, 2004, firms may begin to request, print, and/or download their Preliminary Firm Renewal Reports. Beginning January 3, 2005, this preliminary information will be updated and populated in the Final Firm Renewal Report.
- Final Firm Renewal Reports:
On or after January 3, 2005, firms may begin to request, print, and/or download their Final Firm Renewal Reports.
- To request either a Preliminary or Final Firm Renewal Report via IARD, follow these steps:
- Logon to IARD at the following address: https://www.webiard.com/iad Web CRD at https://www.webcrd.com
- You will be required to enter your User Name and Password.
(Please note: If you have not logged into IARD or Web CRD since August 30, 2004, then the first time you attempt to login you will be required to complete an online self-migration process in order to access either system. For detailed information on how to complete the self-migration process see the section titled "Update about accessing IARD/Web CRD and your firm's Renewal Statements.")
- Accept the terms and conditions. (The system will then display the Site Map.)
- From the Site Map, click on the "Request Reports" under the "Reports" section (if you do not have entitlement to see the Reports Tab, please contact your Account Administrator).
- Click on the "Renewals - Firm Renewal Report" hyperlink. {A form will open up and you will need to submit all required information for fields with an asterisk (*) next to them.}
- Click the Submit Button. (You will receive a Report ID Number. Record this number for reference when you view your report.)
- Most reports will be available to view shortly after you submit your request.
- To view the report once it is available:
- From the Site Map, click on the "View Report" link under the "Reports" section (A new browser window will appear that will list all of the reports that you have requested).
- Click on the hyperlink for the report. (The Report ID Number will be listed as a hyperlink in the 'Request #' column. The link will either open the report in the browser window or prompt you to save the document to your computer depending on the type of report that you requested.)
- Firm Renewal Report Download:
The Firm Renewal Download is a downloadable report of all individuals who are eligible for renewal or were renewed for the firm. Download reports are usually requested by large firms that plan to import the downloadable data into a spreadsheet or database in order to format or sort the data differently. Your firm will be able to download this report from View Reports (Reports Tab). After downloading the report, firms may need an application to unzip the file. There are no fees associated with this report request. Detailed instructions are available on how to download this report.
- Please note the following regarding reports:
- The 'RA Discount Fee' is only applicable to an individual that is both an IA representative (RA) and a broker/dealer agent (AG).
- Some reports may take longer than others to appear in View Reports. (If you do not see your report when you first go into View Reports, please check back in another 15 to 20 minutes.)
- Reports will expire after a certain amount of time. The length of time each report remains in your ReportMart is detailed in the Glossary for your reference.
VII. What will happen if my firm fails to renew?
An IA firm that has an online Preliminary Renewal Statement and does not pay it in full, will have all of its IA representatives' (RAs) registrations with jurisdictions terminated effective December 31, 2004. Additionally, your IA firm's registration/Notice Filings with jurisdictions will be terminated effective December 31, 2004, if your firm was registered/Noticed Filed for 2004 in a jurisdiction that participates in the IARD Automatic Failure To Renew Program. This program provides jurisdictions the ability to authorize NASD to systematically terminate the firm's registration, on behalf of the jurisdiction, with a termination date of December 31, 2004, if the firm fails to pay the full amount of its online Preliminary Renewal Statement. If this should occur, firms are advised to contact each jurisdiction directly to determine the appropriate reinstatement procedures.
NOTE: An IA firm and its IA representatives that are approved between November 3 and December 18, 2004, will have their applicable Renewal Fees assessed and collected in the firm's online Final Renewal Statement, which will be available on IARD January 3, 2005. These firms will neither have an online Preliminary Renewal Statement nor will they automatically fail to renew on December 31, 2004.
Please be advised that many jurisdictions levy fines for failure to renew properly. A complete list of each state office's contact information is provided on the NASAA Web Site IA State Directory.
The following jurisdictions are participating in the Automatic Fail To Renew Program for 2005 (current as of September 27, 2004):
|
Jurisdictions Participating In Auto Fail To Renew
|
| Alabama |
Michigan |
Oregon |
| Arkansas |
Minnesota |
Puerto Rico |
| California |
Mississippi |
Rhode Island |
| Delaware |
Missouri |
South Dakota |
| Dist of Columbia |
Montana |
Texas |
| Florida |
Nebraska |
Utah |
| Hawaii |
Nevada |
Vermont |
| Idaho |
New Jersey |
Virginia |
| Indiana |
New Mexico |
Washington |
| Kentucky |
North Carolina |
West Virginia |
| Louisiana |
North Dakota |
Wisconsin |
| Maryland |
Ohio |
|
| Massachusetts |
Oklahoma |
|
VIII. What will be the IARD and Web CRD System Availability during the Renewal Processing Shutdown period (from December 19, 2004 thru January 2, 2005)?
Remember that no Web CRD/IARD System processing will occur between December 19, 2004, and January 2, 2005. During the shutdown period, the system will be available for your firm to query the system and create Pending form filings but you will not be able to submit them until January 3, 2005, when full system functionality becomes available again. Please refer to the 2005 IARD Renewal Program Calendar for important Renewal dates and deadlines. IARD is available Monday through Friday from 7:00 a.m., Eastern Time (ET), to 11:00 p.m., ET, unless otherwise noted. Additionally, shown here are the days and hours IARD and Web CRD are available on weekends and holidays for querying and creating Pending filings during the shutdown.
PLEASE NOTE: Availability dates are subject to change. Please check the System Availability Schedule and IARD Broadcast Message regularly for updates or changes.
November 2004
Date |
Status |
Comment |
| Saturday, November 6, 2004 |
Unavailable |
Processing Preliminary Renewal Statement extract |
| Saturday, November 13, 2004 |
Available |
8:00 a.m. - 6:00 p.m., ET |
| Saturday, November 20, 2004 |
Unavailable |
Regularly scheduled maintenance |
| Thursday, November 25, 2004 |
Unavailable |
Holiday – Thanksgiving Day |
| Friday, November 26, 2004 |
Available1 |
7:00 a.m. - 6:00 p.m., ET |
| Saturday, November 27, 2004 |
Unavailable |
Holiday Weekend |
| Top |
December 2004
Date |
Status |
Comment |
| Saturday, December 4, 2004 |
Available |
8:00 a.m. - 6:00 p.m., ET |
| Saturday, December 11, 2004 |
Available |
8:00 a.m. - 6:00 p.m., ET |
| Saturday, December 18, 2004 |
Available2 |
8:00 a.m. - 6:00 p.m., ET |
| Monday, December 20, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Tuesday, December 21, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Thursday, December 23, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Friday, December 24, 2004 |
Unavailable |
Holiday – Christmas Eve |
| Saturday, December 25, 2004 |
Unavailable |
Holiday – Christmas Day |
| Monday, December 27, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Tuesday December 28, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Wednesday, December 29, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Thursday, December 30, 2004 |
Available3 |
7:00 a.m. - 11:00 p.m., ET |
| Friday, December 31, 2004 |
Available1, 3 |
7:00 a.m. - 6:00 p.m., ET |
1 System available with limited technical support from 2:00 p.m. - 6:00 p.m., ET
2 WebEFT form filing deadline is 2:00 p.m., ET
3 Query only access Monday, December 20nd through Friday, December 31st.
IX. Additional resources available that provide Renewal information
2005 IARD Renewal Program Calendar
| October 2004 |
| 30 |
ALL Transition Filing functionality for investment advisers will be shutdown at 6:00 p.m., Eastern Time (ET) and WILL NOT be available again until 01/03/05.
|
| November 2004 |
| 1 |
Firms may begin to submit post-dated Forms U5 and ADV-W via Web CRD and IARD. All post-dated forms must be dated 12/31/04.
|
| 6 |
NASD runs extract of PRELIMINARY Renewal Statements.
|
| 8 |
PRELIMINARY Renewal Statements are available to firms via Web CRD/IARD Site Maps for viewing and printing. (These are not mailed to firms.) To retrieve your Preliminary Renewal Statement:
- Logon on to Web CRD/IARD.
- From the Site Map, click on the Renewal Statement link under the Accounting section.
Firms may submit their 2005 Renewal Payments by:
Firms may begin to request and their Preliminary Firm Renewal Reports (this report lists individuals included in Renewal processing and includes Billing Codes).
|
| December 2004 |
| 2 |
Last day to send Web CRD/IARD E-Pay, wire transfers, and overnight delivered Preliminary Renewal Statement payments to NASD to ensure posting to your firm's Renewal Account by the December 6 "receipt of" payment deadline.
|
| 6 |
DEADLINE for receipt of PRELIMINARY Renewal Statement Payments. Your firm's Renewal payment must be posted to you firm's Renewal Account with NASD by this date.
|
| 18 |
2:00 p.m., (E.T.), DEADLINE for submission of all EFT (electronic file transfer) filings.
6:00 p.m., (E.T.), DEADLINE for submission of all electronic form filings (including Forms U5, BDW, Schedule E, ADV Amendment and ADV-W) via Web CRD and/or IARD.
* At this time, Web CRD/IARD System processing is shutdown. Investment Adviser Firms and Investment Adviser Representatives (RAs) will not be approved or terminated from this time until Web CRD/IARD processing resumes on 01/03/05. Transition Filing functionality remains unavailable until 01/03/05.
|
| 19 |
NASD extracts FINAL Renewal Statement data from Web CRD/IARD database. Web CRD/IARD are not available.
|
| 20-23 |
Web CRD/IARD available for QUERY-only and the creation of "Pending" filings. Form Filings can be created but not submitted during the shutdown. Please note that any pending U4 filings may be invalidated if a post-dated U5 filing is processed during Renewals. If a Pending filing is invalidated you will need to recreate the filing in order to submit it.
|
| 24-25 |
Web CRD/IARD not available due to Holiday schedule.
|
| 27-30 |
Web CRD/IARD available for QUERY-only and the creation of "Pending" filings. Form Filings can be created but not submitted during the shutdown. Please note that any pending U4 filings may be invalidated if a post-dated U5 filing is processed during Renewals. If a Pending filing is invalidated you will need to recreate the filing in order to submit it.
|
| 30 |
2005 Renewal Payments sent to all regulators participating in the 2005 NASD (Web CRD/IARD) Renewal Program.
|
| 31 |
Web CRD/IARD available for QUERY-only and the creation of "Pending" filings until 6 p.m., ET.
|
| January 2005 |
| 1 |
Web CRD/IARD not available due to Holiday schedule.
|
| 3 |
Web CRD/IARD Systems' complete functionality available as of 7:00 a.m., E.T.
- All form filing functionality is available.
- Investment Adviser Firms and Advisers may be approved or terminated at this time.
- All 2005 Renewal overpayments transferred to firms' Daily (Registration) Accounts. Refund requests will be made from this account.
FINAL Renewal Statements are available via Web CRD/IARD for viewing and printing. To retrieve your FINAL Renewal Statement:
- Logon to Web CRD/IARD.
- From the Site Map, click on the Renewal Statement link under the Accounting section.
Firms may submit their payments by:
- Electronic Payment via Web CRD/IARD E-Pay,o There will be a hyperlink to Web CRD/IARD E-Pay on your online Renewal Statement.
- Check (Make checks payable to NASD and be sure to indicate your firm's CRD Number and the word "Renewals" on the memo line of the check.)
- Print your Statement and mail the first page with your firm's payment to:
US MAIL:
NASD, CRD-IARD
P.O. Box 7777-W8705
Philadelphia, PA 19175-8705
(The P.O. Box will not accept courier or overnight deliveries.)
EXPRESS DELIVERY:
NASD, CRD-IARD
W8705 c/o Mellon Bank, Rm 3490
701 Market Street
Philadelphia, PA 19106
Phone Number: 240-386-4848
Please Note that the Renewal Payment addresses noted above are DIFFERENT than the payment addresses for your firm's Daily (Registration) Account.
- Wire Transfer instructions are located at: http://www.iard.com/ren_payment.asp#wire, or in the Fall Bulletin.
Firms may begin to request and view their Final Firm Renewal Reports online (this report lists all individuals included in Renewal processing and includes Billing Codes).
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| February 2005 |
| 4 |
DEADLINE for payment of FINAL Renewal Statements. Deadline for reporting Renewal discrepancies.
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| 5 |
NASD runs extract for PAST DUE Renewal Statements.
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| 7 |
PAST DUE Renewal Statements are available via Web CRD/IARD for viewing and printing.
March 2005
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| 4 |
DEADLINE for payment of PAST DUE Renewal Statements.
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QUESTIONS?
For questions regarding the IARD Renewal Program, please call the IARD Call Center at (240) 386-4848 or send an email to webiard@nasd.com.
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